How do I schedule event?
Do I need to schedule an appointment?
It’s always best to schedule an appointment so that you will not have to wait for the Manager of Conference Services to meet with you.
What does the rental fee include?
The rental fee includes the setup and teardown of the Center’s tables and chairs, cleaning of the room following the event and an 8 ft x 8 ft portable stage.
Is a deposit required?
A nonrefundable deposit of 50% of the total rental fee is required to confirm your reservation.
Is the deposit nonrefundable?
Deposits are nonrefundable if you cancel your event and the deposit does not forward to a new date.
Can I hire the caterer or do you have one onsite?
Clients may hire the licensed caterer of their choice to provide food and nonalcoholic beverages. The Center does not have an onsite banquet caterer but may provide a list of local caterers.
When do I have access to the room for decorating?
The official time we contract the rental is 11 am access and the event must end at midnight. We do understand that it is a hectic day and we will do our utmost to provide you earlier access the day of the event.
Do the tables need to be covered and may I provide linens?
The Center does have linen service available; tablecloths are $7 each and are available in white, ivory or black. Cloth napkins are $.70 and are available in an array of colors. Table skirting is $25 per tables side (full table skirting (4 sides) requires 2 skirts) and are available in the same colors as the tablecloths. Clients who order linen from the Center are required to put linens on tables but do not have to remove following. Table skirting must be put onto tables and removed by the client. The Center's linen services is optional, you may provide your own linen and some caterers do offer linen service.
Does the Arts Center provide tableware?
The Center does not provide tableware, some local caterers do provide tableware or you may work with a local rental agency for rental of such items.
Are there decorating policies or restrictions?
There are policies regarding decorating in our facility. We do allow candles that are in holders such as hurricane glass, votive candle holders or floating candles. The Center does not allow hanging decorations from any wall or from the ceiling. There is currently one company that is approved to hang a canopy from the Jackson Conference Center ceiling. Contact the Manager of Conference Services directly for more specific questions.
When must my balance be paid?
The deposit is applied to the total balance; the remainder of the rental fee is due six months prior to the event. Three months prior to the event you will meet with the Manager of Conference Services to discuss specific event details. The Manager will provide you an itemized estimate of expenses which is due one month prior to the event.
What forms of payment does the Center accept?
The Center will accept payment by cash, personal check, Visa or MasterCard.
What does the Center’s rental fee include?
The rental fee includes the setup and teardown of tables and chairs.
What equipment is included in my rental fee?
Equipment included in your rental fee is a podium, microphone, United States and Colorado flags.
Does the Center have WiFi?
The Center is equipped with WiFi at no additional fee.
What audio visual equipment is available?
The Center may provide two 12 ft portable projection screens at a fee of $100 each, two LCD projectors at $150 each including the splitting device. A technician is required to connect equipment into the room’s sound system at a fee of $20 per hour, two hour minimum.
Does the Center have breakout rooms?
Depending upon the size of the group, we have the capability of as many as four breakout rooms. Fees are based upon areas required.
Does the Center provide catering services?
The Center does not have an onsite banquet caterer but may assist clients to facilitate catering services or the client may work with the licensed caterer of your choice.